How Cloud Computing Can Benefit Your Small Business

Many obstacles await commercial enterprises in the field of information and communications technology. In addition to the day-to-day operations, they battle to maintain the safety of their data, keep up with the quickly advancing technology, and maintain the most recent versions of their hardware and software in order to minimize any security threats.

Cloud computing levels the playing field by providing enterprise-level technology that is both inexpensive and easily accessible. The cloud has the potential to address a wide variety of problems and provide the answer you’ve been seeking for. Some of these problems include increasing employee productivity and lowering expenses associated with IT.

In the event that you have been on the fence regarding shifting your data to the cloud, the following benefits may shine new light on how the cloud may assist your firm in growing and gaining an advantage over its competitors.

Increase resilience and cut down the risk

The majority of small firms are preoccupied with the management of day-to-day operations rather than making plans for what they would do in the event of a catastrophe. This is completely reasonable; when you’re operating a small business, there are so many things to worry about that preparing for anything else beyond the basics of turning the lights on, and the doors open feels like an unneeded distraction.

Despite this, you should still set aside some time to make preparations in case of an emergency.

You are not the only one who has not adequately planned for an emergency.75% of owners of small businesses do not have a strategy in place that details what they would do in the event that a catastrophe occurs.

52 percent of owners of small businesses believe that this would take probably 3 months for their companies to fully recover from a catastrophic event. All of this is overshadowed by the uncomplicated truth that 40% of small firms who are forced to close due to a natural disaster never reopen again.

Cloud computing services for businesses make it possible for your team to carry out essential job duties regardless of the location from which they are working. Whenever you move your essential data and business operations to the cloud, you have access to the redundancies you require to ensure that you will not lose essential data or functioning in the event of a catastrophic event.

Additionally, if your workplace has a service disruption, you are still able to pick up the phone and make calls if you have a hosted voice solution. Cloud storage allows you to continue accessing the data you require even if you are unable to physically contact your own equipment. Cloud storage is located offsite.


The use of cloud computing makes it easier for small firms to keep their adaptable work styles. It enables you to work at any time, and from any location you want. If you run your company through the cloud, you can provide your workers and third-party contractors with access to critical data at any time and from any location. For instance, you could have your company based in New York City but choose to take a trip to Europe in order to work out the particulars of a deal. You are able to upload information to the cloud, which enables your staff to remain current on the goings-on of the company and ensures its continued success even now in your absence.

Boost Your Company’s Productivity

Increasing one’s company’s productivity has never ever been of more significance to a company.

Managing a company comes with its own unique set of obstacles, but it’s crucial to make sure your employees are productive no matter how big your company is.

In the event that you have a restricted budget, you will not have the ability to recruit extra workers in the event that business picks up. In order to do more with fewer resources, you will need to do all in your power to increase the productivity of the employees who are currently on the payroll.

You will be able to make the most of the productivity that already exists within your staff if you make a move to the cloud.

Numerous firms have refrained from adopting the “bring your own device” (BYOD) movement out of security concerns, despite the fact that numerous studies have demonstrated that this trend boosts productivity.

Because user error poses the greatest risk to the integrity of data stored in the cloud, implementing bring-your-own-device (BYOD) policies in your company can help mitigate this risk by making it more likely that employees will feel comfortable working on their own devices and, as a result, be less likely to make mistakes while using those devices.

Your staff, armed with their very own portable devices, are able to work from anywhere, including the comfort of their own homes, the local coffee shop down the main sidewalk, or even a beach seat at their preferred holiday destination. Workers no longer need to be confined to their individual workstations since they can simply exchange data on the cloud, work together on projects, and do more with fewer resources.

Data security

It is a common misconception that using a cloud platform to store your data and run your business is not a particularly safe manner of doing either of those things. Intention and the capacity to put plans into action are two wholly different things, despite the fact that it’s possible that no one will take your safety as seriously as you do.

It is hard to manage your own data protection without significant resources because the amount of cybersecurity threats that are out there is only increasing with each passing year, particularly in the wake of COVID-19, and this threat has made it notably difficult to maintain your own information security.

Giants such as Amazon, Microsoft, Apple, and other huge companies that deal in cloud technology, through either Software as a Service (SaaS) or Platform as a Service (PaaS), have had the assets to mitigate, identify, and completely remove cyber threats better than the majority of small businesses do. These services include Software as a Service (SaaS) and Platform as a Service (PaaS).

They are continually looking out for potential breaches into their systems, studying new dangers, and creating new encryption solutions; all of these things are done in an effort to keep your information safe and secure.

You may delegate these responsibilities to your cloud provider so that you don’t have to bother about regularly updating the hardware of your own data server, thinking regarding encryption, analyzing network traffic, as well as keeping all of your software upgrades.

Ease of Collaboration

The workforce of today is extremely diversified and, at times, geographically spread out as well. Because the data is stored in a centralized location in any cloud solution, the geographical distance does not impact the efficiency of the system. This comes in especially handy in professional settings like projects when a job or procedure needs to be completed by a small group of people, and real-time cooperation is essential.

Each employee is able to pick up the task exactly from the point where the one before them left off since the data is stored on a network that is part of the cloud. This improves the ability of employees to collaborate and coordinate with one another, which can be a benefit to a small organization that has a limited number of experienced individuals.
document version control

And as the use of collaborative methods of work grows more common, the problem of managing different versions of documents becomes increasingly important. When working in a team environment, there are few things that can be more infuriating than accessing a shared document and also being forced to face the dreadful realization that somebody has saved the incorrect version.

The potential for complications grows as a company’s locations become more dispersed, even when that company is relatively small. When you make the switch to cloud computing, all of your data is saved in a single location, and everyone has access to the same reliable information. This will ultimately result in higher quality work as well as a healthier bottom line.

Competitive edge

Although more than ninety percent of businesses make use of cloud computing in some capacity, many of them have not yet made the transition to relying on it for an increasing portion of their in-house requirements. Those individuals who are early adopters may have had an edge in terms of obtaining more recent technology and a more streamlined workflow.
Even if you don’t do anything else with it, you may apply the money and time you saved toward other goals, like research and innovation, advertising, or hiring new employees. It’s possible that this is all that’s required to pass over even the most formidable of your rivals in a crowded market.

Little to no upkeep

Do you remember what I stated about the precautions that should be taken while using cloud computing? Managing the network, keeping the software up to date, and performing routine maintenance on the servers are all necessary components of this security measure. The use of cloud computing, on the other hand, removes all of that burdensome upkeep off your shoulders and places it instead in the hands of qualified experts.

Since none of it is hosted by you, there is no need for you to worry about keeping up with the latest technological advancements by purchasing up-to-date equipment every 3 to 4 years. Because your firm will not be responsible for any of that upkeep, it will have more time to concentrate on the good or service it is selling.

This will provide you the peace of mind you require, which is especially important if your business is just getting started and you don’t have the staff to cope with substantial equipment changes at this time.


If a small firm wants to expand its operations, it may very well need to buy more information technology hardware so that it can accommodate the additional employees. In the case that there is a reduction in workforce size, all of the financial resources that were invested in order to acquire more gear will be wasted.

On the other hand, scaling up or down more than a cloud solution may be done in a considerably shorter amount of time and at a lower cost. The information technology department will only add new users through the cloud network so that the system can grow. When an employee quits a business, the person would simply be withdrawn or wiped from the cloud once proper precautions have been taken to protect the data.

Reduced Expenditures

One of the most astounding benefits of cloud computing is the huge cost savings it may provide for an organization’s information technology expenses. This is not an incorrect statement to make. There is no requirement that you invest money to acquire the stock, including the infrastructure and hard drive. According to the service package that you agreed upon with the Cloud Computing professionals, you will only be required to pay a nominal sum on a monthly or one-time basis. In conjunction with this, the royalty payments for automated software licenses are reduced as a result of the fact that they already run with cloud computing. Your company may now make use of strong software, resources, and other services that can be accessed wirelessly for a low monthly fee. Now expand it to mobile devices or even other portable gadgets, with tools that were previously only available to large corporations until just a few short years ago.


Cloud computing may support your ethos without requiring major adjustments to be made at the corporate level. This is beneficial even if you have a mission statement to do something for the environment or you are searching for methods to cut your energy expenditure. You can cut down on the amount of waste caused by transportation and the number of physical items you consume every day if you give remote teams more autonomy.


It’s not always easy to find a cloud service that lives up to its name in terms of performance. This is because there are many other options available to consumers on the market at the present time. Start by evaluating your personal requirements to determine which option is the most suitable for you. This involves making certain that perhaps the cloud service doesn’t really make excessive use of or waste any of your available resources. In order to accomplish this, you will need to be familiar with the distinction between a cloud storage service as well as a cloud backup service provider. Although they are both hosted in the cloud, their use scenarios cannot be compared. The majority of cloud backup services are often devoted to making certain that all of your data is backed up. These are often designed for usage in professional settings. While this is going on, cloud storage providers will often deal with data sets that are not as large. The majority of customers for cloud storage services are individual users.

Don't forget to share this post!

Leave a Reply

🚀Start using ZapInventory today

Grow your sales, market your business, manage your inventory and a lot more with ZapInventory.

Try Zap Inventory free for 14 days, no credit card required.

Interested in what ZapInventory can do for you?​

Experience a live customized demo to get all answers you need. Let our experts show you how to leverage our platform for higher growth in your eCommerce business.

Related Posts